Time Batching vs Daily Tasks
Is it better to batch all of your work in one day or have daily tasks throughout the month? Personally, I believe it depends on the person. Time batching work is like doing a month’s worth of work in one day. For example, some people will pick one day a month to do all the deep cleaning housework for the month. Others will pick one thing a day and tackle it that way. Then it doesn’t pile up and need to be tackled all in one day. Time batching work sounds great in theory but I feel like it depends on who you are and how you work if this method is right for you. Which one sounds like a fit for you?
Let’s go into more depth with each option to see which method is right for you. There are obviously pros and cons to both methods. To me, it sounds like a great plan to just dedicate one day to do a month’s worth of cleaning. However, it also sounds like an easy way to just put that one day off…after all you already have for a whole month!
Daily tasks sound like a great way to break up projects into smaller easier tasks but it also sounds a bit overwhelming to have so much to do each day.
Time Batching Pros
Here are the pros of doing time batching.
- It is all done at once and you can check it off the list for the whole month.
- It only takes one or two days to complete a month’s worth of work which is a major time saver.
- You are able to brain dump and get all of those ideas out and tasks flow into the next easily.
- You can get more done in the month if each day you batched something different.
As you can see there are great pros to this method. You are able to check big things off your list. A month’s worth of work can be done in one week. For example, if you were a blogger and you batched all of your blog posts one day, your images the next, your social media posts next, your emails the next, and so on!
This method isn’t just for bloggers but I am using them as an example. But for another example, we have a small lawn care business that we run on the side. I could use this batch method with our lawn care business as well.
Instead of doing one or two yards a day, we time batch our yards into one day a week. For that one day, we will do between 10-15 yards.
Time batching any work seems great because the first week of each month you could have all your major work done and would still have three more weeks to work on everything else!
However to me, as great as it sounds, it also has some cons that come along with it such as these.
Time Batching Work Cons
- It can be overwhelming.
- What if you have a foggy brain day that day.
- What if something comes up that day and you can’t reschedule so now you’re behind.
- If you go too long in between working you may feel disconnected. For example, if you do one task one day a month, you will go 29-30 days in between that task.
- If you dedicate one whole day to one thing then other things may not get done.
To me, this process seems overwhelming. I love the idea of it all getting done in one day and to schedule one day a month to finish a month’s worth of work sounds great! But at the same time, there are so many daily tasks that I have to do each day that it feels overwhelming because I would get backed up on those.
Plus, if I were to write 4 blog posts in one day and then not write any more until the next month I worry I would be disconnected and lost. I would have to go back through what I wrote before to get myself back into the flow.
Also, a lot of bloggers are growing their blogs on the side with only 30 minutes a day to spare. Moms working full time don’t have the option to dedicate a whole day to one task. Or moms with little ones that need their attention, they don’t have this option to time batch all of their work. Or maybe this method is perfect so they only have to work a few full days out of the whole month?
Like I said with the lawn care example it makes sense to batch work. Instead of getting all dirty every day for only one or two yards, we batch it to only one day a week.
This is where I again feel like it depends on the person as to which method fits into their lives. Let’s look at the pros of doing daily tasks.
Need a calendar to keep track of all your tasks? Here is a free download of blank monthly calendars!
Send me those!
Daily Task Pros
- You are able to check things off daily.
- Smaller “bit-sized tasks” are less overwhelming.
- You stay involved daily and fresh in your mind.
- You have the option to move things around or change things.
- More things get done each day.
I love checking things off of my list and even if I only put three major things on there a day that makes me feel like I made progress. Then if I have to roll something over to the next day I can do that. With batch work I don’t feel like that would work. Then you would have pushed a large project over onto another day full of another large project.
Life is too unpredictable and I feel like with daily tasks I can knock out a few small projects and feel like I have gotten something done at least. This way when life gets crazy I was still able to make progress.
Also, this helps me be able to choose which small project I can put into each time frame I have blocked off!
Of course, just like time batching, there are also cons that come with doing daily tasks.
Daily Task Cons
- May take up more time than batching per each project.
- With a bunch of little tasks, you may feel overwhelmed.
- Things could get lost or forgotten on the to-do list.
- The list feels like it gets longer and longer every day.
Daily tasks may feel overwhelming to some. Once more it just depends on the person. Seeing a long list full of little projects may be too much for someone. As another person may see small attainable goals.
It is all about your perspective and how you personally handle projects and to-do lists!
What should you do?
The best way to find out which one is right for you is to give each one of them a try! If you have a Saturday that is free then you could try dedicating that whole day to only batching one month’s worth of work. Then you will see if that process worked for you or if it was a struggle.
Go through the list of pros and cons of each and get a feel for what you think you can handle.
Then (and this is actually what I think I am going to do) you could even try doing both! Pick the project that seems to be the hardest for you to get done and put that at the top of your list at the beginning of the month.
Batch that work and then you don’t have to procrastinate on getting that project done each week. It will already be done for the whole month!
Now you can focus the rest of the month to getting your daily tasks done!
Which method works best for you?
Thanks for reading!
10 Ways to Stop Procrastinating and Get More Organized
I don’t know if you have problems with procrastinating like I sometimes do but here are 10 ways to stop procrastinating and get more organized! Procrastination is a bad habit that is hard to break and even when you are doing MUCH better it slowly can creep back up on you! So if that sounds familiar I hope these tips help you!
Procrastinating has always been a struggle for me. It actually runs in my family. I think back to when I was in school and I see just how bad I was at procrastinating. I would do anything other than my homework or clean my room.
Instead, I would, of course, choose things that were fun and put off the not so fun things until the last minute. Then when I had to rush and get things done I didn’t do my best work.
As I became an adult, wife, and mother, I have found that putting things off can end up really bad! You have to be prepared and use your time wisely if you want things to get done. I have learned as the years have gone by to overcome my procrastinating habits.
Pin it for later!
Here are the 10 ways to stop procrastinating and get more organized that have helped me find time to be more productive.
1. Identify What Takes Up Your Time
What is taking up most of your time? If you were to stop and really think about any spare time you have what are you doing? Then decide if that is time well spent or not!
Do you spend too much time on Social Media?
Are you putting off important tasks to clean when you could do that later?
Are you overthinking and stalling?
Take a hard look at how you are choosing to spend your time and identify what is really take up your time and making you “too busy” to get your important task done.
Related Post: 5 Easy Ways to Find Time in Your Day
2. Reorganize Your Schedule
Instead of doing what you want first in your day, do the important task that you are putting off first. Or if you find that you are more productive during a certain part of the day then more that task to that time frame.
Rearrange your schedule to make it more effective for you to get your task done. If you move some things around in your schedule to different time frames then you may be more likely to get it done.
For example, if I decide to clean all morning then I am worn out in the afternoon and struggle to work on my computer. But if I work first then my important task is done and I have the rest of the day to catch up on housework.
I did the same thing during the day but in a more productive order that ensures everything gets accomplished.
3. Make a List
Make a list of the things you want to accomplish during the day and then map out your day. At the beginning of the day, I think about all the things that need to be done.
Between what’s for supper, is tonight gymnastics, what yards need to be mowed (we have a small lawn care company), have I billed everyone for said yards, where am I at on my blog etc. It can get overwhelming.
If I don’t write it all down then I forget and things don’t get done.
If I make a list and I see what all needs to be done then I just start chipping away at that list and I love seeing those things get crossed off! When I get to the end of the list I feel so good! I feel like I can relax a little and that I have earned it!
Also having that list you can see the order in which things need to be done. If there are things that need to all be done while you are in town then group them together. Things that need to be done at home then group them.
Then multiple things can be done at once and crossed off the list all at once!
4. Give Yourself a Time Limit
Allow yourself only so long to do each thing you need to accomplish that day. Set a time limit for each item. This sets a sense of urgency when you see you only have X amount of time left to finish that item.
This also keeps you from spending too much time on one item. I do the budgeting for our family so every Friday I like to see where we are. Payday Friday I map everything out and then the next Friday I see how we are doing staying on our budget.
Now life has a funny way of not caring about what you have planned so it never works perfectly but at least I tried! It shouldn’t take all day or even hours but I can end up spending hours planning ahead for the future.
This is when I have to set a timer. It should only take 30mins-1hour tops. Also, the time limit works great for cleaning because I see that oven timer ticking down and I really rush to get it done so I can be more productive with my day!
5. Pick Up The Pace
I have a very laid back personality so I can just mosey along with my day and get half as much done that I could have if I would have just picked up the pace.
So I have tried hard to pick up the pace while working on my to-do list.
It works great along with #4 and setting a timer. It just lights a little fire under you to get more done in your day.
Now some people say this can cause you to be less productive but I’m not talking about talking on the phone while typing an email. I am talking about turning on the washer and dishwasher first so they can run while you are vacuuming type thing.
If you multitask and do things in the right order you will get more done during the day.
Maybe you listen to an audiobook or watch a training video while you are cooking supper or folding laundry instead of watching T.V. Maybe you answer emails on your phone while you are waiting for gymnastics practice to be over instead of scrolling on Facebook.
The other day I had to drive 3 hours to meet with my friend so instead of listening to the radio I listened to videos from my favorite blogger to help better myself.
We all multitask already but choosing better things to do while multitasking will make a huge difference.
7. Wake Up 30 Minutes Earlier
We all know this is a great one that is easier said than done. I am not a morning person so waking up earlier is hard for me.
Sleep is good for us so you just need to use your time more wisely and get to bed on time (instead of scrolling through social media).
I have always been a night owl and never an early riser but I have found that if I stay up 30 minutes later that I start my day off tired and grumpy and I get less done during the day.
If I go to bed on time but wake up 30 minutes earlier I still have that same 30 extra minutes but I am much more productive!
Related Post: 3 Reasons Why The Way You Dress Impacts Your Productivity
Download this printable to hang on your wall to remind yourself to stay focused! Don’t procrastinate, download it for free now!
Click here to grab your copy!
8. Meal Prep
I didn’t realize just how amazing meal prepping is! I knew to eat healthier that meal prepping made all the difference but what I didn’t know is how meal prepping saves so much time and headache period!
It has made a huge difference! Also, it has helped our budget extremely because my husband doesn’t just order something because supper is already ready when he walks in the door from work! (I started this habit while working a full-time job because I was too tired to cook after work. But with everything prepped it saved the day!)
I started prepping lunches too. These are what I used for my daughter’s lunches and these for my husband and I’s lunches!
9. It’s Okay To Say No
This one goes along the lines of the time-wasters. I am very bad about not saying no, I always get suckered into saying yes.
Every once in awhile it’s okay to say no.
I recently had a hard time saying no and I felt guilty about it at first but good about it later. My neighbor asked if I could watch her daughter and I told her no which bothered me at first but then I thought “Darn it, my life is important and my blog is important too and it deserves my attention!”
So it is okay to say no! Again, it is all about a healthy balance. You don’t want to always work and never enjoy life but you can’t always enjoy life and never work either.
Spark is a complete LIFESAVER! If you haven’t heard of it then let me just change your life real quick!
Spark is an amazing healthy energy drink. I have never had a monster or any of those types of energy drinks and I was very skeptical about this one when I first heard about it. Spark is made by AdvoCare and isn’t sold in stores.
You can only get it from a distributor. My bestie had signed up and finally talked me into trying it and it is like liquid gold.
I am very stingy with it. I’m not gonna lie, I do not like to share….it is my “happy mommy juice” so no one takes it from mama! I will try not to go on and on about it because I most definitely could.
Spark helped me become the productive mom I had always dreamed of being. I would drag all day and drink coffee and Mountain Dew trying to have the energy to get through the day.
It’s just another amazing thing that changed my life and I would be selfish not to share that with you! I am beyond thankful my friend shared it with me!
I have been drinking it since 2012 and I don’t go a day without it!
There You Have It
I hope some of these tips help you kick your procrastination habit and get more stuff done!
My best advice to stop procrastinating and get more organized are these 5 simple words… MASSIVE ACTION SOLVES ALL PROBLEMS.
I wrote that on a note and stuck it on my fridge so I could see it every day. It would remind me that even if I didn’t know where to start, I just needed to start. I just needed to get moving and the rest would work itself out!
Keep moving forward!
5 Easy Ways to Find Time in Your Day
There never seems to be enough time in the day to get everything you need to get done finished. At least that is how I always feel! The to-do list is never-ending and the clock won’t stop ticking. Although this is true there are still ways you can find time in your day.
By taking a deeper look into how you spend your time you can easily find more time in your day! When I first did this I was shocked at how much extra time I really had!
Here are 5 easy ways to find time in your day!
#1 IF YOU FAIL TO PLAN…..PLAN TO FAIL
(Or as my very dear friend calls it….get your poop in a group…haha!)
I know you have heard it before but it is so very true! If you don’t plan then you are going to fail. I grew up with a wing-it kind of attitude. My mom is a very carefree and easy-going person. She isn’t known for her promptness but rather her relaxed personality. Because of that my older sister and I tend to be more proactive and we like to plan and be on time.
And since we weren’t raised that way we have had to find our own path to become that way. I say that because we are by no means perfect at it.
Sometimes it feels like it is more work but it really does make the week go by so much smoother!
Plan out your meals
For example, I plan out our meals for the whole month. I use the grocery pickup to save time and to stay on budget. Then I prep my daughter’s school lunches and all dinners for the week.
(if you’re looking, I use these containers for her lunches and when I prep for my husband and I, I use these containers. Both inexpensive and super easy to use, clean and store!)
We will have enough food for leftovers for lunch and no one is a big breakfast eater so I only need to worry about dinners.
Normally for breakfast, we all just grab a protein bar or something. But with dinners planned and prepped, I don’t have to spend 30-45 mins trying to figure out what to make for supper each night and finally deciding to just order pizza.
Meal planning is a fairly obvious time-saver that many moms probably already do. And even though it does take up a big portion of my weekend, I have saved a bunch of time and stress over meals all week.
Also when I added up how much we would save by not eating out so much I was shocked!
I didn’t think we were spending that much eating out because there are only three of us…but yep we will save a bunch!
Plan out outfits for the week
Just like planning out meals, it helps so much if you plan out outfits too. My daughter is NOT a morning person so she doesn’t like getting up any earlier than she has to. Also, she is at the age where she doesn’t like the clothes I pick out for her. So it makes mornings run much smoother if we pick out her outfits for the week together Sunday evening.
This way we are prepared for P.E. days when she needs to wear tennis shoes and so on. This also ensures that we don’t miss any fun activities at school like pajama day or crazy sock day.
So you can see how planning in life frees up time.
I use a bullet journal or planner to help keep them myself on track and organized. I got this journal and I do love how you can customize each page instead of struggling to find a planner that works for you and your specific needs.
You can get some fun pens (these are erasable gel pens!) and get some pretty Washi masking tape like this set and design each page to your liking!
Or better yet, grab a copy of my free digital bullet journal!
I want one!
Some people are born motivated and can just go-go all day and you can’t get them to slow down….*cough: my husband!* He literally jumps out of bed around 5 am or earlier and does not stop until he is forced to slow down at night and then when he stops moving for more than 10 seconds he is asleep.
He has been that way since I met him. Most of our friends call him a robot because he requires very little sleep…some times zero. I have seen him go strong and hard for almost 48 hours. Running on maybe a 30-minute cat nap.
I, however, hibernate every night and I wish that I had his motivation. Just like my daughter, I am not a morning person but I wish I was!
I get up sometimes around 5am and will go for a run and that helps me accomplish so much more that day but then it takes days for me to recoup.
Find what motivates you
If you are like me and you need to find something to help push you through the day then find what motivates you! That will make a huge difference!
Are you goal oriented? Do you like a lot of coffee? Do you like to check things off your to-do list? Do you like to workout? Do you have an accountability partner?
Find something that will drive you!
What has helped me tremendously is Spark. It is a vitamin “energy drink” that gives me mental focus. It’s sugar-free so guilt free and it has helped me so much! I started drinking it in 2012 and I have rarely gone a day without it!
I am the least competitive person you will meet. If you say “I’m going to beat you!” to try and get me motivated I will say “Ok.” and keep doing what I was doing. I am not driven by competition or even goals. I actually clam up instead so I have found that with Spark it 100% helps motivate me. It is a joke at our house when I am cleaning, rearranging furniture, or painting something that I must have just drank a spark and to look out!
Find your motivation to help you acheive more in your day!
Get your blood flowing and get some rest!
Exercise always helps me get the blood flow going and helps me not feel so sluggish.
Also, as I said before some people require more sleep than others. There is no replacement for sleep!
I have found that even though it takes away from the time I am awake and could be working, I get more done if I get more sleep.
If I cut myself short on sleep, the next day I am slow, tired, I can’t focus, I just keep yawning, and I don’t get much done. So what is the point in staying awake longer trying to get more done if the next day I’m too tired to get anything done?
If I just get a good nights rest then I can accomplish so much more the next day being well rested. Even though I gave up work time the night before to sleep.
I have noticed too that our new mattress has helped a ton with getting a good nights sleep. We recently made the investment to get a new mattress and wow…I never realized how much we were missing out! Now my husband and I joke about how we just want to go lay in our nice new bed for fun.
Getting the rest our bodies need helps us be much more productive the next day!
Find your purpose or your passion and write that on your mirror so you can read it every morning. Having that daily reminder of your purpose can make a huge difference!
#3 MAP OUT YOUR DAY
Mapping out your daily routine will help you find the time you didn’t know you had. I did this and it shows I have all kinds of time but yet I was like “where is it all going?” and turns out that life happens and yes things come up that you have to do.
However, by mapping out your daily routine you can see where you can make things more efficient. Maybe you like to get up and drink a cup of coffee and watch the news when you wake up but then you are struggling to find time throughout the day.
Well, maybe you have to give up that coffee and news time. Or maybe you watch TV at night after you put the kids to bed that you could cut out.
#4 CUT DISTRACTION
I have met people that completely shut T.V. off in their homes because it is a distraction to their goals. I would have to agree it most certainly is a distraction for me.
I don’t have it on at all during the day so I can focus and work. Then I may reward myself with a little television at night. If I was looking for more time then I would cut it out as well.
If your schedule is overwhelmed with cleaning (because it’s never ending) then I would break it up into daily tasks so then you get a little done each day instead of feeling like you have to clean the whole house every day.
Social Media is another huge distraction. Sometimes I catch myself getting on to purposefully distract myself because I don’t want to do something. So I deleted Facebook off of my phone. I don’t struggle with other social media platforms but I do get sucked into Facebook. So I cut the distraction!
#5 ASK FOR HELP
No one said you have to do this alone. Ask for help! As mom’s we tend to just do it all and not ask for help. That isn’t helping anyone! Give some of the responsibilites to your husband or kids. Or ask your sister, mother, or friend would help watch the kiddos so you can find time to get things done!
Another great option is, if you don’t already, get an accountability partner to help keep you on track.
Delegate tasks out to save you time
Hire someone to come clean the house, mow the yard, power wash the house, whatever tasks you can delegate out do it! If you can delegate out chores that eat up your time to your spouse or kids then do that but if not then hire someone to help you.
This frees up time you are spending on those chores that you could be using for other things!
Even small little adjustments like this vacuum can help. I got this for Christmas and it saves me from having to vacuum all the time. I just let it run while I am doing other things and that’s one less chore on my list!
Massive action solves all problems
My favorite saying that I have written on my fridge is “Massive action solves all problems“. I think about that when I get stuck or feel a little lost.
When I over think and analyze too much I realize that I have wasted 15 minutes stressing over what I should do next. If I would have just moved forward on something I would have accomplished more than stressing over the order of my to-do list.
When the house is a wreck and I need to do invoices for our lawn care and I need to write a blog post but I don’t know where to start… I just start!
The more I can get done in a day whether it was in the right order or not is going to be more important than stressing about the order and wasting any precious time.
So for today, I leave you with those two reminders:
1. If you fail to plan…..plan to fail
2. Massive action solves all problems
Map out your schedule and plan out as much as you can then get into action! I hope this has helped you find more time in your day!